Administrative Assistant - Senior

Hourly Rate (TBD based on experience/qualifications)
Edmonton, Alberta
Shift: Morning

Our client is seeking an experienced and detail-oriented Administrative Assistant to join their team. The Administrative Assistant will perform a variety of administrative and clerical tasks. This includes providing support to managers and employees, assisting in daily office needs and managing various administrative activities.

Key Responsibilities:

• Fulfilling administrative needs for employees within the branch to ensure they can achieve operational priorities.

• Liaising with building facilities (building maintenance and Work Order Request Tracking System (WORTS) requests, accommodations, Telecom, OHS, etc. on behalf of branch needs.

• Developing and maintaining branch records and management records, both electronic and paper

• Assisting with on-boarding/off-boarding administration and profile requests for new and departing personnel.

• Assisting branch staff with ad-hoc requests for reporting, researching, operational/administrative support as needed.

• Assisting with fulfillment of support requests via BERNIE (internal government request system) on behalf of branch staff.

• Maintaining adequate stock of supplies and appropriate workspaces for branch.

• Providing business support to Vendors and Purchasers for procurement process and guidelines.

• Proofing and formatting word documents.

• Pay invoices.

• Assign and return accounts receivable.

• Record tracking in Excel.

• Order supplies.

• Answer phone calls and emails.

• Create documents and memos as required.

• Organize events, coordinate meetings and bookrooms as required.

• Copy, scan, fax, file and perform records management of physical and digital documents.

• Process and review expenses.

• Act as point of content for any clients.

• Take meeting minutes.

• Other duties as assigned.


• Must have High School Diploma/GED; Post-secondary education is an asset

• 3+ years' MS Office Suite experience a must

• Experience in a similar role is a must

• Experience in Records Management legislation, regulations, policies and procedures in Alberta is an asset

• Experience with ERP (SAP), PeopleSoft, and in the Public Sector experience are assets

Need help? Text or Call 905-418-2040

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